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Contract Renewal - EA Software Subscription Service
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INFORMATION CONTACT:
Chris Liersaph, Information Technology, Assistant Director, 704-292-2520
ACTION REQUESTED:
Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion.
PRIOR BOARD ACTIONS:
1) July 17, 2017, Regular Meeting, Agenda Item # 7 - Approved by the Board
2) July 13, 2020, Regular Meeting, Agenda Item # 18 - Approved by the Board
3) September 5, 2023, Regular Meeting, Agenda Item # 23-612 - Approved by the Board
BACKGROUND:
As part of the County's commitment to enhancing productivity and ensuring our team has access to the latest tools, we propose the renewal of our annual Microsoft 365 subscription. This subscription provides essential services such as email, cloud storage, and collaborative software, which are integral to the County's daily operations. In addition to the renewal UC Water is purchasing 25 G5 licenses. Planning and Resource Management will be using these additional licensing for both migration of current dashboards to county instances, and continued development of their organizational visualization, including Operational Metrics, Engineering Program Dashboards, and AMI Analysis. The elevated licensing will also aid in further development opportunities for better data management, data assurance, and workflow development.
The Information Technology Department has utilized the contractual services of SHI International for its Microsoft EA since July 2017. SHI International has been effective and efficient in meeting our service needs, and we are requesting to continue this service for an additional 12 months.
FINANCIAL IMPACT:
The anticipated annual cost for this service is $741,727.03 and is budgeted accordin...
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