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Contract - Water Meters, Transceivers & Pit Lid Adapters
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INFORMATION CONTACT:
Amy McCaskill, UC Water, Business Operations Director, 704-283-3508
ACTION REQUESTED:
Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion.
PRIOR BOARD ACTIONS:
None.
BACKGROUND:
Union County Water maintains and reads almost 64,000 water meters in our utility system. We have an active program to replace aging, inaccurate water meters with newer equipment and deploy new meters as development continues. We estimate setting approximately 2,100 new meters each year related to new development as well as a 1% replacement rate due to meter failure or damaged replacement. Transceivers are necessary for each meter that is set to communicate in our Advanced Meter Infrastructure (AMI) system. Pit lid adapters are used to hold the transceiver in place underneath the meter lid. New meters come with these; however, they can be damaged typically by lawnmowers. We are estimating a replacement need of approximately 5% per year for those.
On November 8 2024, the Procurement Department partnered with UC Water Business Operations (Meter Services) to issue Invitation for Bid 2025-016 Meters and Transceiver Units. On November 26,2024, one bid for the title project was received and processed. The bid was reviewed and certified by UC Water Business Operations (Meter Services). The bid amount was $1,244,000 per year. Staff recommend that the project be awarded to the lowest responsive, responsible bidder, Ferguson Enterprises, LLC.
FINANCIAL IMPACT:
The anticipated annual cost for this service is $1,244,000. Since this contract contains an initial term of two years, with three one-year renewal options, a total of $6,220,000 is est...
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