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Contract Renewal - Website Hosting and Maintenance
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INFORMATION CONTACT:
Liz Cooper, Public Communications, Director, 704-283-3587
ACTION REQUESTED:
Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion.
PRIOR BOARD ACTIONS:
February 1, 2021, Regular Meeting, Agenda Item #5 - Approved Website Redesign Contract
BACKGROUND:
In accordance with the Union County Procurement Policy, Section 3.5.3, the Assistant County Manager approved an exemption from the RFP process for good cause and when in the best interests of Union County. Public Communications requested the exemption to the RFP process for website hosting, maintenance and support for several County websites. Our current agreement with Granicus, LLC ends in February 2026. The County Attorney's Office advised any renewal term longer than one year should be considered for a Request for Proposals (RFP). Due to the monumental task of a RFP, which could result in a new website vendor, and in turn, the redesign and content migration of six County websites, it is not feasible to accomplish within less than a year and a half and during a large, ongoing digital accessibility project. Redesigning and migrating content for six County websites would require a significant investment of time and effort from both staff and vendors. The process involves extensive planning, content review, design development, testing, and coordination across multiple departments to ensure continuity of service and accessibility compliance. Given the scope of work and the potential impact on daily operations, extending the current agreement will allow the County adequate time to conduct a thorough and competitive RFP process while maintaining stable website operations. Th...
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