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Contract - Tax Data Analysis and Customer Portal Tools
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INFORMATION CONTACT:
Vann Harrell, Tax Administration, Director, 704-283-3748
ACTION REQUESTED:
Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion.
PRIOR BOARD ACTIONS:
None.
BACKGROUND:
The Procurement Department partnered with Tax Administration to issue Request for Proposal 2024-075 Property Tax Data Analysis and Customer Portal. On May 9, 2024, one proposal was received and reviewed by an evaluation team in accordance with applicable evaluation criteria for this project. As a result, the team requests approval to enter into a contract with the top scoring/ranked offeror, Schneider Geospatial, LLC , to provide data analysis and customer portal technology services. This contract has an initial term of three years with two, one-year renewal options at the sole discretion of the County and is subject to annual budget appropriation.
FINANCIAL IMPACT:
The anticipated prorated first year cost for this service is $73,290. The cost for the service in year two will be $120,744. Each subsequent year will have an annual increase of 5%. Since this contract contains an initial three-year term and two optional one-year renewals, a total of $593,708 is estimated to be spent. Funding is available in the adopted FY2025 budget with future expenditures subject to annual BOCC budget appropriation.