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Change Order - Jail Door Locks and Controls Project
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INFORMATION CONTACT:
Christopher J. Boyd, Facilities & Fleet Management, Director, 704-283-3868
ACTION REQUESTED:
1) authorize the County Manager to negotiate and execute an agreement substantially consistent with this agenda item, exercise any renewal or extension term options set forth in the Agreement, and terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion, and 2) Adopt CPO #288D
PRIOR BOARD ACTIONS:
April 3, 2023, Regular Meeting, Agenda Item # 23-189 - Awarded construction contract, authorized execution of contract, and adopted resolution providing notice of construction.
BACKGROUND:
After execution of the construction contract, Union County entered negotiations with the contractor, JM Cope, Inc., to reduce the scope of work to lower overall project costs considering discussions surrounding the potential approval of a new Detention Center. The reduction in scope was to include a significant reduction in the number of cell locks to be replaced as well as associated electronic control system connections and wiring. Given that the new Detention Center will take several years to complete once approved, the UC Sheriff's Office requested that the original scope be restored, add two (2) alternates, not originally accepted on bid day, and increase the number of keys to be cut and delivered. In addition, the contractor realized significant escalation during the time of scope reduction negotiations and those costs are included in the change order request. Union County Sheriff's Office and Facilities Management staff recommend approval of costs for the increased scope of work and associated costs included in the change order.
The breakdown of costs included in the change order request is below:
Alternate #1 - Rekey food pass locks $69,064.00
Alternate #2 - Replace existing cell door hinges $28,369.00
Material Price Escalation $70,895.00
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