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Contract - Janitorial Services
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INFORMATION CONTACT:
Christopher J. Boyd, Facilities & Fleet Management, Director, 704-283-3868
ACTION REQUESTED:
Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion.
PRIOR BOARD ACTIONS:
None.
BACKGROUND:
Facilities And Fleet Management completed an assessment of our Janitorial Services Contract and concluded that a two-contract structure would potentially pose a lower risk to the County given the current state of the janitorial market. A common issue that contractors face in the market is finding, hiring and retaining quality staff. That issue has contributed to lower quality of work and inconsistent service delivery.
This initiative includes removing several buildings from the existing janitorial contract and including those removed buildings in a new request for proposal (RFP). The buildings that are included in the new RFP are the Sheriff's Office Administration, Animal Control, Old Sheriff's Office, Firing Range, Agriculture Center, Simpson Event Center, Emergency Services, Judicial Center and Jefferson St. leased offices. It is anticipated that services under the new contract would begin on July 1, 2025. Of note, the existing janitorial services contract, now with a reduced scope of buildings, is set to expire in November 2025 and would be advertised as an RFP in June 2025.
The Procurement Department partnered with Facilities & Fleet Management to issue Request for Proposals RFP#2025-011 Janitorial Services. On January 14, 2025, seventeen proposals were received and reviewed by an evaluation team in accordance with applicable evaluation criteria for this project. The top ranked three firms/vendors were invited to shortlist interview/presentations....
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