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Contract - Scrap Tire Disposal and Hauling
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INFORMATION CONTACT:
Caleb Sinclair, Solid Waste, Director, 704-283-3576
ACTION REQUESTED:
Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion.
PRIOR BOARD ACTIONS:
None.
BACKGROUND:
The Procurement Department partnered with Solid Waste to issue RFP 2024-054 Scrap Tire Disposal Services. On February 12, 2024, three (3) proposals were received and reviewed by an evaluation team in accordance with applicable evaluation criteria for this project. As a result, the team requests approval to enter into a contract with the top scoring/ranked preferred offeror, LTR Intermediate Holdings, Inc. d.b.a. US Tire Holdings, LLC, to provide Scrap tire disposal and hauling services. This contract has an initial term of three (3) years with two (2), one-year renewal options at the sole discretion of the County and is subject to annual budget appropriation.
FINANCIAL IMPACT:
The total cost over the initial three-year term is expected to be $1,700,000 ($566,666 annually), which includes an estimated annual CPI increase. This cost will be offset by $1,168,908 in revenue from NCDOR disbursements ($379,000 annually) and scrap tire disposal charges collected at the Landfill ($10,636 annually). The additional expense will be offset by NCDEQ Scrap Tire Disposal Fund Grant funds and Solid Waste enterprise funds ($177,030 annually).