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Purchase - Software License Renewals
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INFORMATION CONTACT:
Christopher Liersaph, Information Technology, Assistant Director, 704-292-2520
ACTION REQUESTED:
Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion.
PRIOR BOARD ACTIONS:
1) May 6, 2024, Regular Meeting, Agenda Item # 24-304 - Approved.
2) May 25, 2023, Regular Meeting, Agenda Item # 23-291 - Approved.
3) June 6, 2022, Regular Meeting, Agenda Item # 22-394 - Approved.
BACKGROUND:
Laserfiche is the Enterprise Content Management system for Union County via contract number 2969 with MCCI, LLC. Union County is required to pay yearly maintenance on the software (per license) and any featured add-ons including web forms, web portals and database workflows.
The Information Technology Department has utilized the contractual services of MCCi for Laserfiche since 2012. MCCi has been effective and efficient in meeting our service needs, and we are requesting to continue this service for an additional one year. Information Technology will work with Procurement to explore solicitation options.
FINANCIAL IMPACT:
The anticipated annual cost for this service is $128,288.95 and is budgeted accordingly for FY2025.