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Purchase - E-Books, E-Audiobooks, and E-Magazines
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INFORMATION CONTACT:
Nina Chaffin, Library, Director, 704-283-3561
ACTION REQUESTED:
Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion.
PRIOR BOARD ACTIONS:
1) July 17, 2023, Regular Meeting, Agenda Item #23-447, Board Approved
2) July 15, 2024, Regular Meeting, Agenda Item #24-479, Board Approved
BACKGROUND:
At the beginning of each fiscal year, the Library issues a purchase order to Overdrive, Inc. The Library then orders materials against this purchase order throughout the year. We have a contract (4089) with Overdrive for the digital platform, and all materials for this platform must come from Overdrive. The approval of this purchase will enable the Library to commence its E-books, E-audiobooks, and E-magazine purchasing for the year so that there is no significant lapse in new materials for the public, as well as the digital platform fee.
N.C.G.S 143-129(e)(3) and N.C.G.S 143-129(e)(9) allow local governments to make purchases through a competitively bid North Carolina Statewide Term Contract or a Group Purchasing Program. The purchase of the library materials will be made using Group Purchasing Program Hoopla, Contract #8123 as quoted by OverDrive, Inc. Procurement has vetted this contract.
FINANCIAL IMPACT:
The anticipated cost for the library materials is $134,000.00 and is budgeted accordingly for FY2026.