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Contract Renewal - Records Management Software
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INFORMATION CONTACT:
Crystal Gilliard, Register of Deeds, 704-283-3794
ACTION REQUESTED:
Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion.
PRIOR BOARD ACTIONS:
June 1, 2020, Regular Meeting, Agenda Item #4 - Approved Contract
BACKGROUND:
Logan Systems, Inc. provides land and vital records data management services to the Union County Register of Deeds. The professional services that Logan Systems, Inc. provides include all necessary hardware, software, training, and support and provides security back-up for all our land record data. Logan Systems, Inc. writes its own application software with input from users and allows for system customization at no additional charge.
The Register of Deeds Office has utilized the contractual services of Logan Systems, Inc. for Records Management Software since 1993. The contractor has been effective and efficient in meeting our service needs, and we are requesting to continue this service for an additional five years. The Department will collaborate with Procurement to explore solicitation options near the end of the term.
FINANCIAL IMPACT:
The anticipated annual cost for this service is $237,600. Since this contract contains a five-year term, a total of $1,188,000 is estimated to be spent. Funding is available in the adopted FY2026 budget with future expenditures subject to annual BOCC budget appropriation.