TITLE:title
Contract Renewal - Purchase of Bulk Fuel
body
INFORMATION CONTACT:
Christopher J. Boyd, Facilities & Fleet Management, Director, 704-283-3868
ACTION REQUESTED:
Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion.
PRIOR BOARD ACTIONS:
March 20, 2023, Regular Meeting, Agenda Item #23-127 - Contract approved
BACKGROUND:
This request to execute a one-year contract extension for Bulk Fuel purchases for all County departments. The original contract, approved by the Board on March 20, 2023, included contract terms of three years with two additional one-year extensions. This request is the first of the one-year extensions. The Bulk Fuel contract supports bulk purchases of gasoline, highway diesel and off-road diesel at various locations throughout the County. The various bulk tanks include building and equipment generator tanks and general fuel tanks. Departments served by the contract include Parks and Recreation, Emergency Communications, Facilities and Fleet Management, UC Water and UC Solid Waste.
The Facilities & Fleet Management department has utilized the contractual services of James River Solutions LLC for bulk fuel purchases since March 21, 2023. James River Solutions, LLC has been effective and efficient in meeting our service needs, and we are requesting to continue this service for an additional twelve months.
FINANCIAL IMPACT:
The anticipated annual cost for this service is $200,000.00. Funding is available in the FY26 budget with future expenditures subject to annual BOCC budget appropriation.