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Contract - Creative Services
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INFORMATION CONTACT:
Liz Cooper, Public Communications, Director, 704-283-3587
ACTION REQUESTED:
Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion.
PRIOR BOARD ACTIONS:
None.
BACKGROUND:
This agreement meets the definition of a Fixed Price Term Agreement under the BOCC-adopted Fixed Price Term Agreements Policy. This agenda item includes a request for the Board to approve this agreement under the Fixed Price Term agreement Policy. The Procurement Department partnered with Public Communications to issue Request for Proposals 2026-007 Creative Services. On June 29, 2025, 29 proposals were received and reviewed by an evaluation team in accordance with applicable evaluation criteria for this project. The six (6) top-ranked firms/vendors were invited to shortlist interview/presentations. As a result, the team requests approval to enter into a contract with the top scoring/ranked preferred offerors, My House of Design, Flick Studios, Threaded Marketing Group, and Walk West, to provide supplemental graphic design, photography, and/or videography service(s). This contract has an initial term of three- years with two, one (1) year renewal options at the sole discretion of the County and is subject to annual budget appropriation.
FINANCIAL IMPACT:
Expenditures under the contracts are based upon departmental usage. Departments will utilize the funding as appropriated for FY2026 for Union County’s creative services. Future year annual expenditures are subject to appropriation by the Board of Commissioners.