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Change Order - Union County Jail Generator Replacement Project
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INFORMATION CONTACT:
Christopher J. Boyd, Facilities & Fleet Management, Director, 704-283-3868
ACTION REQUESTED:
1) Authorize the County Manager to negotiate and execute an agreement substantially consistent with this agenda item, exercise any renewal or extension term options set forth in the agreement, and terminate the agreement if deemed in the best interest of the County, each in the County Manager’s discretion, and 2) adopt Capital Project Ordinances # 259B and # 367A.
PRIOR BOARD ACTIONS:
February 6, 2023, Regular Meeting, Agenda Item # 23-043 - Accepted the low bidder, authorized award of the contract to Locke-Lane Construction Inc. and adopted resolution providing notice of the Union County Jail Generator Replacement project.
BACKGROUND:
The Union County Jail is currently served by a 160 kVA generator that is at the end of its service life. The project will replace the generator with a 600kVA generator currently owned by the County but not in service. The increased capacity of the replacement generator will allow more effective generator coverage for the Jail.
During the submittal process, an engineered electrical coordination study was completed and found compatibility issues related to the older switchgear in the existing Jail. The engineer and contractor determined that significant upgrades would be required that were not anticipated nor shown in the scope of work. This change order is for equipment and labor needed to properly upgrade the electrical service equipment.
Facilities Management has utilized the contractual services of Locke-Lane Construction Inc. for construction services on the Union County Jail Generator Replacement Project since February 2023. This request is to approve the contract amendment to upgrade existing electrical service equipment as required to ensure a safe and effective system is in place.
This request also includes the adoption of CPO #259B and CPO #367A to provide sufficient funds in the Jail Generator Replacement capital account, 40080113, to cover these additional costs and allow additional budget for future change orders if needed. Any unused budget can be transferred for use on other projects at the completion of the project. We are requesting the transfer of funds totaling $75,000.00 from the UCSO R&R capital account, 40080135, into the Jail Generator Replacement capital account, 40080113.
The contractor has submitted Change Order # 5074-02 in the amount of $99,512.00 to cover these unexpected costs. The original contract price was $249,199.00 and with this change order will increase to $348,711.00.
FINANCIAL IMPACT:
The cost of this change order is $99,512.00. Upon approval of CPO #259B and CPO #367A there will be sufficient funds in the Jail Generator Replacement capital account, 40080113, to cover this expense.