TITLE:title
Bid Award - Crooked Creek WRF UV Disinfection Replacement Project
body
INFORMATION CONTACT:
John Shutak, Union County Water, Engineering Director, 704-283-3651
ACTION REQUESTED:
1) Accept the low bidder, authorize award of the construction contract to Basinger Contracting Co., in the amount of $2,869,177.75, 2) accept the scope of engineering services for construction administration as shown in the attached Task Order 8684-01 with Hazen and Sawyer, P.C., in the amount of $311,690.00, 3) authorize the County Manager to negotiate and execute agreements substantially consistent with this agenda item, and 4) adopt Resolution Providing Notice of the Crooked Creek WRF UV Disinfection Replacement Project Construction.
PRIOR BOARD ACTIONS:
1) June 5, 2023, Regular Meeting, Agenda Item # 23-311 - Approved Hazen and Sawyer Task Order 2020-07 in the amount of $348,560.00 for engineering design, permitting, and bid phase services.
2) February 19, 2024, Regular Meeting, Agenda Item # 24-097 - Approved preferred brand alternative procurement for the UV disinfection equipment.
BACKGROUND:
The Capital Improvement Program, as adopted by the Board of County Commissioners (BOCC), includes an allocation for rehabilitation projects at the County’s Water Reclamation Facilities (WRF’s) as part of the WRF R&R Program. These improvements are integral to the long-term maintenance and operation of these facilities.
The Crooked Creek WRF currently uses ultraviolet (UV) light for disinfection of the reclaimed water prior to discharge of the treated effluent. The current equipment is at the end of its useful life, and the manufacturer has released a bulletin stating that it will no longer support this model of UV equipment due to the model being outdated with their current manufacture of more efficient UV equipment. Therefore, an evaluation was completed in January 2023 to determine the best option for replacement of the existing equipment since the facility will remain in operation for the foreseeable future.
The BOCC approved Hazen and Sawyer Task Order 2020-07 on June 5, 2023, for engineering design and bid phase services for this expansion project in the amount of $348,560.00. The BOCC also approved use of preferred brand alternate procurement of the UV disinfection equipment at the February 19, 2024, meeting.
Union County advertised the project on June 13, 2024, and received five (5) bids at the bid opening on July 18, 2024. The bids ranged from $2,869,177.75 to $3,596,467.75. The engineer’s estimate for construction of the project was $3,000,000.00. The bids were reviewed and certified by the engineer per the attached award recommendation letter and bid tabulation. Based on the engineer’s review and Procurement Division approval of the bid, UCW engineering staff recommends that the project be awarded to the lowest responsive, responsible bidder, Basinger Contracting Co., in the amount of $2,869,177.75.
To support the construction of the project, construction administration services are required to ensure the project is constructed to meet the requirements set forth in the project plans and specifications. The scope of services for construction administration services identified in the attached Hazen and Sawyer Task Order 8684-01 has been reviewed by UCW engineering staff and is appropriate for the project. Services are to be provided on a per diem not to exceed basis in the amount of $311,690.00.
FINANCIAL IMPACT:
Funding is available within the adopted Capital Improvement Program for the Crooked Creek WRF UV Disinfection Replacement project to support the construction contract amount of $2,869,177.75 with Basinger Contracting Co., and construction administration services described in Hazen and Sawyer Task Order 8684-01 in the amount of $311,690.00.