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Contract - Wastewater Inspection Software
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INFORMATION CONTACT:
Luke Fawcett, Union County Water - Planning & Resource Management, Assistant Director, 704-296-4237
ACTION REQUESTED:
Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion.
PRIOR BOARD ACTIONS:
None.
BACKGROUND:
Union County Water requested Proposals from qualified vendors to provide a CCTV Inspection Software Solution for sanitary sewer inspections. Software solution requirements included Software, data storage, workflow capabilities, and 3rd party integration capabilities. The Software facilitates and ensures National Association of Sewer Service Companies (NASSCO) pipeline assessment certification, including pipe observations and defects. The pipe assessment data is the most critical datapoint for the Utilities’ Asset Management practices as well as condition and critical assessment for the capital planning and wastewater preventive maintenance program.
The Procurement Department partnered with Planning and Resource Management to issue a Request for Proposal 2024-070. On May 2, 2024, four proposals were received and reviewed by an evaluation team in accordance with applicable evaluation criteria for this project. As a result, the team requests approval to enter into a contract with the top scoring/ranked preferred offeror, IT Pipes OpCo., to provide Wastewater CCTV Inspection Software services. This contract has an initial term of three years with two, one-year renewal options at the sole discretion of the County and is subject to annual budget appropriation.
FINANCIAL IMPACT:
The anticipated first-year cost for this service, including implementation costs of $39,500, is $131,000. Since this contract contains an initial term of three years, with two, one-year renewal options, a total of $545,136 is estimated to be spent. Funding is available in the adopted FY2025 budget with future expenditures subject to annual BOCC budget appropriation.