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Bid Award - Emerald Woods Water Main Extension
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INFORMATION CONTACT:
John Shutak, Union County Water, Engineering Director, 704-283-3651
ACTION REQUESTED:
1) Accept the low bidder, authorize award of the construction contract to Classic City Mechanical, Inc. in the amount of $478,154.25, 2) accept the scope of engineering services for construction administration as shown in the attached Task Order 2021-02 with Kimley-Horn in the amount of $52,857.00, 3) adopt Resolution Providing Notice of the Emerald Woods Water Main Extension Project Construction, and 4) authorize the County Manager to negotiate and execute an agreement substantially consistent with this agenda item.
PRIOR BOARD ACTIONS:
1) November 7, 2022, Regular Meeting, Agenda Item # 22-781 - Approved the Interlocal Agreement with the Town of Indian Trail for the Emerald Woods Water Main Extension project cost share.
2) June 6, 2023, Regular Meeting, Agenda Item # 23-307 - Approved the Capital Project Ordinance 319A for the purpose of providing funds for the Emerald Woods Water Main Extension project.
3) July 17, 2023, Regular Meeting, Agenda Item # 23-403 - Approved Kimley-Horn Task Order 2021-01 for engineering design services.
BACKGROUND:
The Capital Improvement Program, as adopted by the Board of County Commissioners, includes system improvements and extensions of the existing water system. Union County Water will be responsible for procuring engineering and construction services for the design, permitting, bidding, and construction of the proposed water main extension project. The project consists of 8-inch, 6-inch and 2-inch water mains and appurtenances in order to provide water to the Emerald Woods subdivision.
On November 7, 2022, the Board of County Commissioners approved the Interlocal Agreement between Union County and the Town of Indian Trail. As part of this agreement, Union County is responsible for an amount not to exceed $400,000.00 based on an equal cost share (50%) of the total cost of the project. The Town of Indian Trail agrees to reimburse Union County in an amount not to exceed $400,000.00 based on an equal share (50%) of the total cost of the project.
On June 6, 2023, The Board of County Commissioners approved the Capital Project Ordinance 319A for the purpose of providing funds, together with any other available funds, for the Emerald Woods Water Main Extension project in the amount of $800,000.00.
On July 17, 2023, the BOCC approved Kimley-Horn Task Order 2021-01 for engineering design services for the project in the amount of $129,874.00.
On July 23, 2024, Union County Procurement Division received and opened eight (8) bids for the project. All bids were reviewed and certified by the engineer per the attached award recommendation letter and bid tabulation. The bids ranged from $478,154.25 to $1,036,510.60 and, based on the engineer’s review and Procurement Division approval of the bids, staff recommends that the project be awarded to the lowest responsive, responsible bidder, Classic City Mechanical, Inc., in the amount of $478,154.25.
To support the construction of the project, construction administration services are required to ensure the project is constructed to meet the requirements set forth in the project plans and specifications. The scope of services for construction administration services identified in the attached Kimley-Horn Task Order 2021-02 has been reviewed by UCW engineering staff and is appropriate for the project. Services are to be provided on a lump sum basis in the amount of $11,156.00 and a not-to-exceed basis in the amount of $41,701.00, for a total task order amount of $52,857.00.
FINANCIAL IMPACT:
Funding is available within the adopted Capital Improvement Program for the Emerald Woods Water Main Extension project to support the construction contract amount of $478,154.25 with Classic City Mechanical, Inc. and construction administration services described in Kimley-Horn Task Order 2021-02 in the amount of $52,857.00 with these total costs being shared equally between Union County and the Town of Indian Trail.