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Rescind Bid Award and Contract - Union County Sheriff’s Office Fueling Station
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INFORMATION CONTACT:
Christopher J. Boyd, Facilities & Fleet Management, Director, 704-283-3868
PRIOR BOARD ACTIONS:
January 6, 2025, Regular Meeting, Agenda Item # 25-001 - Board approved 1) Accept the low bidder, 2) authorize award of the contract to Dave’s Construction Service, 3) authorize the County Manager to negotiate and execute and agreement substantially consistent with this Agenda item, 4) adopt CPO#367B and CPO#368A and 5) adopt Resolution Providing Notice of Construction of the Union County Sheriff’s Office Fueling Station.
ACTION REQUESTED:
Rescind previous bid award and reject all bids.
BACKGROUND:
This project is to construct a new fueling station located at the rear of the Union County Sheriff’s Office Administration building. This project was identified as a “Critical Infrastructure” project with a goal to provide an independent fuel supply for UCSO vehicles. The need was identified for this independent fuel supply during several disaster events that limited fuel supplies in the region and significantly impacted local gas stations which have served as the regular fuel supply for UCSO vehicles.
The original project scope of work includes providing a 12,000-gallon fuel tank, dispensing system, and associated equipment. A three-sided enclosure will be constructed to conceal the fuel tank and provide enhanced security. The fuel management system will integrate with Union County’s existing fuel management system. Other accessory work includes replacing a section of asphalt with concrete, installing speed bumps to assist spill containment and traffic calming, and installing a security camera for area surveillance.
On October 2, 2024, the Procurement Department partnered with Facilities Management to issue an Invitation for Bid 2025-006. On November 19, 2024, three (3) bids for the title project were received and processed. All bids were tabulated, reviewed, and certified by Labella Associates, PC. Bids ranged from $436,477.80 to $645,234.70. Staff recommended that the project be awarded to the apparent lowest responsive, responsible bidder, Dave’s Construction Service, Inc. in the amount of $436,477.80.
Upon review of all contract documents, the bid from Dave’s Construction was found to contain material deviations from the bidding requirements. Upon review of the next lowest bidder, the cost of the project significantly exceeds the budget allocation. Staff recommends rescinding the previous bid award and rejecting all other bids. Staff also recommends rebidding the project with a modified scope of work in order to lower the overall project costs.
FINANCIAL IMPACT:
There is no financial impact to rescind the bid award.