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Change Order - Union County Jail Generator Replacement Project
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INFORMATION CONTACT:
Linda Whitaker, Facilities and Fleet Management, Assistant Director of Design and Construction, 704-420-2626
ACTION REQUESTED:
1) Authorize the County Manager to i) negotiate and execute an agreement substantially consistent with this agenda item, ii) exercise any renewal or extension term options set forth in the agreement, and iii) terminate the agreement if deemed in the best interest of the County, each in the County Manager’s discretion, and 2) adopt Capital Project Ordinances #259D and #288I.
PRIOR BOARD ACTIONS:
1) February 6, 2023, Regular Meeting, Agenda Item # 23-043 - Accepted low bid and authorized award of construction contract for the Union County Jail Generator Replacement project.
2) December 2, 2024, Regular Meeting, Agenda Item # 24-822 - Approved change order 01 and adopted CPO #259B and CPO #367A for the UC Jail generator replacement project.
BACKGROUND:
The Union County Jail is currently served by a 160 kVA generator that is at the end of its service life. The project will replace the generator with a 600kVA generator currently owned by the County but not in service. The increased capacity of the replacement generator will allow more effective generator coverage for the Jail.
During construction, the contractor encountered an unforeseen underground utility conflict and was unable to reuse the existing conduit(s) feeding the transformer as originally planned. This change order is for labor and materials to provide an alternate utility pathway and the rental of a 250K temporary generator needed to support emergency devices during outages necessary when connecting to the replacement generator.
The contractor has submitted Change Order #2 in the amount of $60,577.00 to cover these unexpected costs. The original contract price was $348,711.00 and with this change order will increase to $409,288.00. This request also includes the adoption of CPO #259D and #288I to provide sufficient funds in the Jail Generator Replacement capital account, 40080113, to cover these additional costs. We are requesting the transfer of funds totaling $100,000.00 from the Jail Paint Block Walls and Floors, capital project 40080112, into the Jail Generator Replacement capital account, 40080113.
FINANCIAL IMPACT:
The cost of this change order is $60,577.00. Upon approval of CPO#259D and #288I there will be sufficient funds in the Jail Generator Replacement capital account, 40080113, to cover this expense.