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Bid Award - FY2021 Short Water Line Extension Program Phase C
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INFORMATION CONTACT:
John Shutak, Union County Water, Engineering Division Director, 704-283-3651
ACTION REQUESTED:
1) Accept the low bidder, authorize award of the construction contract to Dawn Development Company, Inc. in the amount of $1,594,220.00, 2) authorize the County Manager to negotiate and execute an agreement substantially consistent with this agenda item, 3) adopt Resolution Providing Notice of the FY2021 Short Water Line Extension - Phase C Project Construction, 4) accept the scope of engineering services for construction administration as shown in the attached Task Order 2021-08 with W.K. Dickson & Co., Inc. in the amount of $107,500.00, and 5) authorize the County Manager to execute an agreement substantially consistent with this agenda item.
PRIOR BOARD ACTIONS:
1) January 4, 2021, Regular Meeting, Agenda Item # 8 - Approved W.K. Dickson Task Order 2017-17 for engineering design services.
2) December 6, 2021, Regular Meeting, Agenda Item # 21-489 - Approved W.K. Dickson Task Order 2017-17 Amendment #1 for additional engineering design services for survey, geotechnical borings, subsurface utility locate work, and easement map preparation.
3) May 15, 2023, Regular Meeting, Agenda Item # 23-272 - Approved W.K. Dickson Task Order 2017-17 Amendment #3 for additional engineering design services for modification of drawings, preparation of easement negotiation sketches, and easement staking.
BACKGROUND:
The Short Water Line Extensions Program, as adopted by the Board of County Commissioners, includes an allocation of $5,000,000 for the FY2021 Short Water Line Extension project. These funds have been allocated to fund the design, permitting, bidding, and construction of water main extensions throughout the County’s system with this second year of backlog consisting of 18 separate water main extensions throughout the County’s water distribution system with an estimated total length of 39,000 linear feet.
The FY2021 Short Water Line Extension Project is split into three Phases: A, B, and C. The FY2021 Short Water Line Extension Project - Phase C (Phase C) consists of four water main extensions with an estimated total length of 14,530 linear feet.
The Board of County Commissioners previously approved W.K. Dickson Task Order 2017-17 on January 4, 2021, in the amount of $453,750.00, Task Order 2017-17 Amendment #1 on December 6, 2021, for a total contract value of $553,210.00, and Task Order 2017-17 Amendment #3 on May 15, 2023, for a total contract value of $610,942.45 for design phase engineering services. The County Manager approved Task Order 2017-17 Amendment #2 in the amount of $26,522.45 on September 20, 2022, for additional engineering design services, increasing the total contract value to $579,732.45.
Union County advertised the project on December 5, 2023, and received three bids at the bid opening on January 10, 2024. The bids were reviewed and certified by the engineer per the attached award recommendation letter and bid tabulation. Based on the engineer’s review and Procurement Division approval of the bid, staff recommends that the project be awarded to the lowest responsive, responsible bidder, Dawn Development Company, Inc, in the amount of $1,594,220.00.
To support the construction of the project, construction administration services are required to ensure the project is constructed to meet the requirements set forth in the project plans and specifications. The scope of services for construction administration services identified in the attached WK Dickson Task Order 2021-08 has been reviewed by UCW engineering staff and is appropriate for the project. Services are to be provided on a per diem not to exceed basis in the amount of $82,800.00 and a lump sum in the amount of $24,700.00, for a total contract amount not to exceed $107,500.00.
FINANCIAL IMPACT:
Funding is available within the adopted Short Water Line Extensions Program for the FY2021 Short Water Line Extension - Phase C project to support the construction contract amount of $1,594,220.00 with Dawn Development Company, Inc. and construction administration services described in W.K. Dickson Task Order 2021-08 in the amount of $107,500.00.