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Bid Award and Construction Contract - Detention Center Walk-in Freezer and Cooler Replacement
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INFORMATION CONTACT:
Linda Whitaker, Facilities and Fleet Management, Assistant Director Design and Construction, 704-420-2626
ACTION REQUESTED:
1) Award construction contract to Garmon Mechanical Service, Inc. in the amount of $159,392.10; 2) authorize the County Manager to, i) negotiate and execute an agreement with Garmon Mechanical Service, Inc. substantially consistent with this agenda item, ii) exercise any renewal or extension term options set forth in the agreement, and iii) terminate the agreement if deemed in the best interest of Union County, each in the County Manager’s discretion; and 3) adopt Resolution Providing Notice of Construction of the Detention Center Walk-in Freezer and Cooler Replacement project.
PRIOR BOARD ACTIONS:
None.
BACKGROUND:
The existing walk-in freezer and cooler serving the detention center are at the end of their service life. The project consists of the complete removal of the existing walk-in freezer and cooler units and the installation of new insulated wall and ceiling panels, insulated walk-freezer and cooler doors and a new refrigeration system to better serve the detention center.
On January 26, 2026, Procurement and Contract Management partnered with Facilities and Fleet Management to issue an Invitation for Bid IFB 2026-051 Detention Center Walk-in Freezer and Cooler and Replacement. On March 10, 2026, two (2) bids were received. Because less than three (3) bids were received, the bids remained sealed and returned to the bidders. On March 10, 2026, IFB 2026-051 was issued to rebid the project. On March 25, 2026, (3) bids were received for the titled project. All bids were tabulated, reviewed and certified by Facilities and Fleet Management. The bids ranged from $159,392.10 - $287,888.34. Staff recommend the project be awarded to the lowest, responsive, responsible bidder, Garmon Mechanical Service, Inc., in the amount of $159,392.10.
FINANCIAL IMPACT:
Funding is available within the adopted capital account Union County Jail Block Renovations, 40080112, to support the construction contract amount of $159,392.10.