TITLE:title
Change Order - Jail Door Locks and Controls Project
body
INFORMATION CONTACT:
Christopher J. Boyd, Facilities & Fleet Management, Director, 704-283-3868
ACTION REQUESTED:
1) authorize the County Manager to negotiate and execute an agreement substantially consistent with this agenda item, exercise any renewal or extension term options set forth in the Agreement, and terminate the Agreement if deemed in the best interest of the County, each in the County Manager’s discretion, and 2) Adopt CPO #288D
PRIOR BOARD ACTIONS:
April 3, 2023, Regular Meeting, Agenda Item # 23-189 - Awarded construction contract, authorized execution of contract, and adopted resolution providing notice of construction.
BACKGROUND:
After execution of the construction contract, Union County entered negotiations with the contractor, JM Cope, Inc., to reduce the scope of work to lower overall project costs considering discussions surrounding the potential approval of a new Detention Center. The reduction in scope was to include a significant reduction in the number of cell locks to be replaced as well as associated electronic control system connections and wiring. Given that the new Detention Center will take several years to complete once approved, the UC Sheriff’s Office requested that the original scope be restored, add two (2) alternates, not originally accepted on bid day, and increase the number of keys to be cut and delivered. In addition, the contractor realized significant escalation during the time of scope reduction negotiations and those costs are included in the change order request. Union County Sheriff’s Office and Facilities Management staff recommend approval of costs for the increased scope of work and associated costs included in the change order.
The breakdown of costs included in the change order request is below:
Alternate #1 - Rekey food pass locks $69,064.00
Alternate #2 - Replace existing cell door hinges $28,369.00
Material Price Escalation $70,895.00
Additional Keys $11,985.00
Total $180,313.00
Facilities Management has utilized the contractual services of JM Cope, Inc. for construction services on the Jail Door Locks and Controls project since 2023. JM Cope, Inc. has been effective and efficient in meeting our service needs, and we are requesting to approve the contract amendment to increase the scope of work as detailed in this request and the change order documents.
This request also includes the adoption of CPO#288D to provide sufficient funds in the Jail Door Controls and Locks capital account, 40080126, to cover these additional costs and allow additional budget for future change orders if needed. Any unused budget can be transferred for use on other projects at the completion of the project. Any additional change orders will also be brought to the Board for approval at future meetings. We are requesting the transfer of funds totaling $235,000.00 from the Jail Paint Block Walls and Floors capital account, 40080112, into the Jail Door Controls and Lock capital account, 40080126.
The contractor has submitted Change Order #1 in the amount of $180,313.00 to cover the costs associated with the increased scope and escalation. The original contract price was $2,721,000.00 and with this change order will increase by $180,313.00 to $2,901,313.00.
FINANCIAL IMPACT:
The cost of this change order is $180,313.00. After adoption of CPO#288D there will be sufficient funds in capital account 40080126 - Jail Door Controls and Locks to cover this expense.