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Change Order - Southwest Regional Library Site Work
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INFORMATION CONTACT:
Christopher J. Boyd, Facilities & Fleet Management, Director, 704-283-3868
ACTION REQUESTED:
Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager’s discretion.
PRIOR BOARD ACTIONS:
September 6, 2022, Regular Meeting, Agenda Item # 22-620 - Awarded construction contract, authorized execution of contract, and adopted resolution providing notice of construction.
BACKGROUND:
The new Southwest Regional Library has been open and operating for several months with a significant number of daily visitors. The number of visitors has exceeded expectations and with it a higher demand for parking. The current parking lot is frequently maxed out especially during any planned library special programs. The Facilities Management department was asked to investigate the feasibility and cost of adding to the existing parking capacity. The original parking lot design included an area for future parking expansion thus making the request feasible from a construction standpoint. In addition, observations of sidewalk usage indicate that pedestrians use the lawn as a shorter route on the east side of the library leading to some damaged and worn lawn areas. A new sidewalk solution has also been investigated that will eliminate, or significantly reduce, the pedestrian traffic on the lawn. Staff has engaged the original site contractor, Ike’s Construction, Inc., to price the additional parking and sidewalk as a change order to the original site work contract. Staff recommends approval of costs for the increased scope of work included in the change order as detailed below:
Parking Lot Addition $140,200.00
Unsuitable Soils $ 7,615.20
Sidewalk Extension $ 32,800.00
Remaining Contingency Credit ($ 55,159.00)
Total Cost Change Order #4 $125,456.20
Facilities Management has utilized the contractual services of Ike’s Construction, Inc. for construction services on the Southwest Regional Library project since 2022. Ike’s Construction, Inc. has been effective and efficient in meeting our service needs, and we are requesting to approve the contract amendment to increase the scope of work as detailed in this request and attached change order documents.
The contractor has submitted Change Order #4 in the amount of $125,456.20 to cover the costs associated with the additional scope. The current contract price is $2,875,500.00 and with this change order will increase by $125,456.20 to $3,000,956.20.
FINANCIAL IMPACT:
The cost of this change order is $125,456.20. There are sufficient funds in capital account 40080096 Southwest Regional Library to cover this expense.