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Bid Award - 762 Zone 24-inch Water Transmission Main & High Service Pump Station
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INFORMATION CONTACT:
John Shutak, Union County Water, Engineering Division Director, 704-283-3651
ACTION REQUESTED:
1) Contingent upon North Carolina Department of Environmental Quality’s issuance of the Authority to Award, accept the low bidder, authorize award of the construction contract to State Utility Contractors, Inc. in the amount of $26,674,345.00, 2) authorize the County Manager to negotiate and execute an agreement substantially consistent with this agenda item, 3) adopt Resolution for Tentative Award of the 762 Zone 24-inch Transmission Main & High Service Pump Station Project, 5) adopt Resolution Providing Notice of the 762 Zone 24-inch Transmission Main & High Service Pump Station Project Construction, 6) accept the scope of engineering services for construction administration as shown in the attached Task Order 8382-01 with Brown and Caldwell, Inc. in the amount of $1,498,186.00, and 7) authorize the County Manager to negotiate and execute an agreement substantially consistent with this agenda item.
PRIOR BOARD ACTIONS:
1) September 21, 2020, Regular Meeting, Agenda Item # 27 - Approved Brown and Caldwell Task Order 2017-07 for engineering design, permitting, and easement acquisition services in an amount not to exceed $2,500,000 and approved Capital Project Ordinance (CPO) #268 in the amount of $2,500,000 to fund the engineering design.
2) July 17, 2023, Regular Meeting, Agenda Item # 23-448 - Adopted Resolution to accept American Rescue Plan Act (ARPA) funding in the amount of $35,000,000 from the North Carolina Department of Environmental Quality (NCDEQ).
3) August 21, 2023, Regular Meeting, Agenda Item # 23-529 - Adopted Resolution authorizing condemnation to acquire certain property or interest in property for temporary construction easements and permanent utility easements for twenty-four (24) parcels.
4) December 4, 2023, Regular Meeting, Agenda Item # 23-806 - Adopted Resolution authorizing condemnation to acquire certain property or interest in property for temporary construction easements and permanent utility easements for three (3) parcels.
BACKGROUND:
The Capital Improvement Program, as adopted by the Board of County Commissioners (BOCC), includes an allocation for numerous projects in the Yadkin River Water Supply Program (YRWSP) to meet the needs of Union County. Included in the YRWSP is the 762 Pressure Zone 24-inch Transmission Main, which will provide water from the Yadkin River Water Treatment Plant (YRWTP) to the 762 Pressure Zone in eastern Union County. The project consists of approximately 39,000 linear feet of 24-inch water transmission main from the YRWTP to Forest Hill School Road just south of Highway 74, and the project also includes a high service water pump station at the YRWTP.
On September 21, 2020, the BOCC approved Brown and Caldwell Task Order 2017-07 in the amount not to exceed $2,500,000 as well as CPO #268 to fund the engineering design services. On July 17, 2023, the BOCC adopted a resolution to accept $35,000,000 in ARPA funds from NCDEQ to fund the construction phase of the project. On August 21, 2023 and December 4, 2023, the BOCC adopted resolutions authorizing condemnation to acquire temporary construction easements and permanent utility easements for twenty-four (24) parcels and three (3) parcels, respectively.
Union County advertised the project on December 13, 2023, and received four (4) bids at the bid opening on January 30, 2024. The bids were reviewed and certified by the engineer per the attached award recommendation letter and bid tabulation. Based on the engineer’s review and Procurement Division approval of the bid, UCW engineering staff recommends that the project be awarded to the lowest responsive, responsible bidder, State Utility Contractors, Inc., in the amount of $26,674,345.00.
To support the construction of the project, construction administration services are required to ensure the project is constructed to meet the requirements set forth in the project plans and specifications. The scope of services for construction administration services identified in the attached Brown and Caldwell Task Order 8382-01 has been reviewed by UCW engineering staff and is appropriate for the project. Services are to be provided on a per diem not to exceed basis in the amount of $1,498,186.00.
FINANCIAL IMPACT:
Funding is available within the adopted Capital Improvement Program for the 762 Zone 24-inch Water Transmission Main & High Service Pump Station project to support the construction contract amount of $26,674,345.00 with State Utility Contractors, Inc. and construction administration services described in Brown and Caldwell Task Order 8382-01 in the amount of $1,498,186.00.