TITLE:title
Purchase - Replacement/Expansion Vehicles
body
INFORMATION CONTACT:
Christopher J. Boyd, Facilities and Fleet Management, Director, 704-283-3868
ACTION REQUESTED:
Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion.
PRIOR BOARD ACTIONS:
None.
BACKGROUND:
Fleet requests the approval to purchase sixteen (16) replacement and/or expansion vehicles. Seven (7) vehicles are replacements for existing assets that have met their use in life in accordance with the vehicle replacement policy and were approved for replacement in the FY26 budget. Nine (9) vehicles are expansion vehicles which were approved in the FY26 budget. A summary of the replacement and expansion vehicles is as follows:
Replacements
(1) 2026 Ford Explorer 4WD - Replaces 41-08, UC Water, $39,344.16
(1) 2026 Ford F250 Crew Cab 4WD - Replaces 55-14, Fire Services $50,230.18
(1) 2026 Ford F150 Super Cab 4WD - Replaces 33-13, $42,142.78
(1) 2026 Ford F150 Super Cab 4WD - Replaces 70-16, $42,142.78
(1) 2026 Ford F150 Super Cab 4WD - Replaces 16-16, $42,142.78
(1) 2026 Ford F150 Super Cab 4WD - Replaces 34-13, $42,142.78
(1) 2026 Ford F150 Super Cab 4WD - Replaces 56-14, $42,142.78
Expansions
(1) 2026 Ford Explorer 4WD - Expansion, Assessment, $39,344.16
(1) 2026 Ford F250 Crew Cab 4WD - Expansion, Solid Waste, $50,093.88
(1) 2026 Ford F150Crew Cab 4WD - Expansion, UC Water, $43,870.01
(1) 2026 Ford F150Crew Cab 4WD - Expansion, UC Water, $43,870.01
(1) 2026 Ford F150Crew Cab 4WD - Expansion, UC Water, $43,870.01
(1) 2026 Ford F150Crew Cab 4WD - Expansion, UC Water, $43,870.01
(1) 2026 Ford F150Crew Cab 4WD - Expansion, UC Water, $43,870.01
(1) 2026 Ford F150Crew Cab 4WD - Expansion, UC Water, $43,870.01
(1) 2026 Ford F150Crew Cab 4WD - Expansion, UC Water, $43,870.01
N.C.G.S 143-129(e)(3) and N.C.G.S 143-129(e)(9) allow local governments to make purchases through a competitively bid North Carolina Statewide Term Contract or a Group Purchasing Program. The purchase of the vehicles will be made using North Carolina State Term Contract 2510A as quoted by Deacon Jones Ford of Clinton. The Procurement Department has vetted this contract and purchase amount.
FINANCIAL IMPACT:
The anticipated cost for the vehicles is $696,816.35 and is budgeted accordingly for FY26.