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Bid Award - Jesse Helms Park Playground Equipment
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INFORMATION CONTACT:
Jim Chaffin, Parks & Recreation, Director, 704-283-3881
ACTION REQUESTED:
1) Accept the low bidder and authorize award of the contract to Playcore Wisconsin Inc. dba GameTime in the amount of $802,393.53, 2) authorize the County Manager to negotiate and execute an agreement substantially consistent with this agenda item, and 3) adopt resolution providing notice of construction for the Jesse Helms Park Playground Equipment project.
PRIOR BOARD ACTIONS:
June 20, 2022, Regular Meeting, Agenda Item # 22-408 - Approved Jesse Helms Park Project as part of 2022 CDBG Annual Action Plan.
BACKGROUND:
Union County Parks & Recreation staff completed a Master Plan for Jesse Helms Park in 2023. A section of the Master Plan recommends continued development of play areas for the guests of the facility. Staff determined the need for additional play structures at the facility and located the space required for this project. This project will be considered a destination playground for Union County Parks & Recreation and will provide more recreational opportunities for more residents of Union County.
On April 30, 2024, the Procurement and Contract Management Department partnered with Parks & Recreation to issue an Invitation for Bid IFB 2024-071 Jesse Helms Park Playground Equipment. On July 9, 2024, two (2) bids for the title project were received. Since a minimum of three bids were not received, the project was readvertised. On July 19, 2024, two (2) bids were received and processed for the title project. All bids were tabulated, reviewed, and certified by Parks & Recreation. The bids ranged from $802,393.53 to $1,010,229.07. Staff recommends that the project be awarded to the lowest responsive, responsible bidder, Playcore Wisconsin Inc. dba GameTime, in the amount of $802,393.53.
FINANCIAL IMPACT:
Funding is available within the adopted FY 2025 Budget to support the construction contract amount of $802,393.53.