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Contract - Fleet Management Software
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INFORMATION CONTACT:
Christopher J. Boyd, Facilities and Fleet Management, Director, 704-283-3868
ACTION REQUESTED:
Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion.
PRIOR BOARD ACTIONS:
None.
BACKGROUND:
The Procurement Department partnered with the Fleet Management Department to issue Request for Proposals 2024-068 Fleet Management Software. On July 9, 2024, fifteen proposals were received and reviewed by an evaluation team in accordance with applicable evaluation criteria for this project. The top ranked five firms/vendors were invited to shortlist interview/presentations. As a result, the team requests approval to enter into a contract with the top scoring/ranked preferred offeror, PSD Software, LLC, to provide Fleet Management Software service. This contract has an initial term of three years with two, one-year renewal options at the sole discretion of the County and is subject to annual budget appropriation.
FINANCIAL IMPACT:
The anticipated first-year cost for this service is $11,521.65, with an annual increase of 2.5%. Since this contract contains an initial term of three years with two one-year renewal options, a total of $60,561.58 is estimated to be spent. Funding is available in the adopted FY25 budget with future expenditures subject to annual BOCC budget appropriation.