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Contract - Budget & Reporting Software
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INFORMATION CONTACT:
Blake Hart, Budget Management, Director, 704-283-3674
ACTION REQUESTED:
Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion.
PRIOR BOARD ACTIONS:
None.
BACKGROUND:
The Procurement Department partnered with Budget Management to issue Request for Proposals 2024-006 . On January 17, 2024, six (6) proposals were received and reviewed by an evaluation team in accordance with applicable evaluation criteria for this project. The top ranked two firms/vendors were invited to shortlist interview/presentations. As a result, the team requests approval to enter into a contract with the top scoring/ranked preferred offeror, IGM Technology Corporation, to provide budget & reporting software services. This contract has an initial term of one year with four, one-year renewal options at the sole discretion of the County and is subject to annual budget appropriation.
FINANCIAL IMPACT:
The anticipated first year cost for this service, including implementation fees is $68,500. Since this contract contains an initial term of one year, with four one-year renewal options, a total of $247,263 is estimated to be spent. Funding is available in the adopted FY25 budget appropriation with future expenditures subject to annual BOCC budget appropriation.