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Purchase - Library Book Materials
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INFORMATION CONTACT:
Lindsey Shuford, Library, Assistant Library Director, 704-283-8184
ACTION REQUESTED:
Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion.
PRIOR BOARD ACTIONS:
1) July 11, 2022, Regular Meeting, Agenda Item #22-480 - Approved
2) July 17, 2023, Regular Meeting, Agenda Item #23-445 - Approved
BACKGROUND:
At the beginning of each fiscal year, the Library issues a purchase order to its primary materials vendor, Ingram Library Services. The Library then orders materials against this purchase order throughout the year. The Library’s discounts have been negotiated by MaLia, a library consortium of which Union County is a member. The approval of this PO will enable the Library to commence its book purchasing for the year so that there is no significant lapse in new materials for the public.
N.C.G.S 143-129(e)(3) and N.C.G.S 143-129(e)(9) allow local governments to make purchases through a competitively bid North Carolina Statewide Term Contract or a Group Purchasing Program. The purchase of the Library Materials will be made using Group Purchasing Program MaLia contract LVA-MAT-22-007 as quoted by MaLia Consortium. The Procurement Department has vetted this contract and purchase amount.
FINANCIAL IMPACT:
The anticipated cost for the materials is $280,000 and is budgeted accordingly for FY2025.